Commercial contractors are accidentally running a free lending business.
Cash Flow Intelligence for HVAC · Electrical · Plumbing · Mechanical Contractors
GCs don't forget to pay your invoices. They delay them strategically using compliance holdbacks, retention clauses, and AP portal gridlock. Cleerd resolves the structural reasons commercial invoices don't get paid — not just the reminders.
No contracts · No commission · Cancel anytime
Average overdue AR carried by an HVAC contractor
Of overdue invoices are never formally followed up on
Average days HVAC contractors wait to get paid on commercial invoices — the industry standard Cleerd is built to cut in half
Commercial contractors aren't fighting forgetful customers. They're fighting intentional friction — compliance delays, retention holdbacks, and AP departments that use administrative gridlock as a cash management tool. Cleerd resolves the structural problem, not the symptom.
Your Recovery Calculator
How much cash is trapped in your receivables?
Enter your numbers. See your recovery potential in seconds.
Invoices past due date
How long are they sitting?
Number of unpaid invoices
↑ Enter your overdue AR amount above to see your recovery potential
The Commercial Reality
What happens when a GC stops responding.
A $84,500 mechanical invoice. Hospital fit-out. Draw #4 approved by PM. Then silence.
Without Cleerd
The usual path
With Cleerd
The Cleerd path
Pay application submitted to Textura. Logged. Waiting.
QBO syncs invoice. Compliance checklist flags missing conditional lien waiver immediately.
—
Analyst submits waiver to Textura. Portal confirmation TX-8821 logged. Draw #4 documentation complete.
Project Administrator sends follow-up email. No response from AP.
—
—
GC AP cites pay-when-paid. Cleerd acknowledges clause, logs lien clock, and preserves statutory rights in response.
Second call to AP: 'Waiting on owner draw. Per our contract, we don't pay until we're paid.'
Professional escalation. State Prompt Payment statutes referenced. Specific ACH date requested — not a reminder, a commitment.
—
Third attempt. PM not returning calls. Owner getting nervous about payroll.
Notice of Intent served to GC and property owner. Owner calls GC executive: 'Why is Apex threatening a lien? Pay them today.'
—
ACH confirmed. $84,500 cleared. QBO updated via webhook. Activity log complete.
Considers pushing harder. 'They're our biggest GC. Can't risk the relationship.'
—
—
Invoice written off. $84,500 gone. Work already done 3 months ago.
—
90+
days to write-off
Lien rights lost forever. Relationship still at risk.
34
days to full collection
Lien rights preserved. Relationship intact.
QBO syncs invoice. Compliance checklist flags missing conditional lien waiver immediately.
Analyst submits waiver to Textura. Portal confirmation TX-8821 logged. Draw #4 documentation complete.
GC AP cites pay-when-paid. Cleerd acknowledges clause, logs lien clock, and preserves statutory rights in response.
Professional escalation. State Prompt Payment statutes referenced. Specific ACH date requested — not a reminder, a commitment.
Notice of Intent served to GC and property owner. Owner calls GC executive: 'Why is Apex threatening a lien? Pay them today.'
ACH confirmed. $84,500 cleared. QBO updated via webhook. Activity log complete.
34
days to full collection
Lien rights preserved. Relationship intact.
"The difference isn't the reminder. It's knowing what to do when the reminder doesn't work."
The Intelligence
We don't send reminders. We resolve the root cause.
Trade Compliance Resolution
When a GC rejects your payment application over a missing lien waiver, incorrect insurance cert, or disputed line item — Cleerd identifies exactly what's needed, generates the correct documentation, and routes it to the right AP contact. Not another reminder. The actual fix.
- ✓12 trade-specific dispute categories
- ✓Lien waiver and compliance doc tracking
- ✓GC AP portal routing intelligence
Retention & Cash Flow Clarity
Most AR tools show you one number: total outstanding. Cleerd breaks it down into what's collectable today, what's held in retention until project close, and what's blocked by compliance documentation — so you know exactly where to focus.
- ✓Retention holdback tracking
- ✓Collectable vs blocked AR breakdown
- ✓Pay-when-paid clause flagging
Lien Rights as Leverage
Miss your lien filing deadline and you permanently lose your legal right to collect — regardless of how much you're owed. Cleerd tracks every deadline across all 50 states and uses lien rights as a professional pressure tool before you ever need to file.
- ✓All 50 states · county-level precision
- ✓Retention release deadline tracking
- ✓Bond claim tracking for public projects
The Proof
We don't just claim we recovered your money. We prove it.
Every AR tool takes credit when an invoice gets paid after they sent an email. Cleerd is different. We separate invoices that paid because of our intervention from ones that would have paid anyway — and we show you the audit trail proving which is which.
- ✓We identify invoices that would have paid anyway and mark them Self-Pay — no false credit taken.
- ✓Every recovery has an audit trail: email opened, portal visited, payment confirmed — with timestamps.
- ✓Our Lift Multiplier shows how much faster Cleerd collects vs your historical baseline.
The Process
Three steps. Zero manual work.
Connect QuickBooks
One-click OAuth connection. Invoices sync automatically. No CSV exports, no manual entry, no data drift.
Cleerd Works Your AR
AI drafts outreach. Sequences run automatically. Disputes get documented. Lien deadlines get tracked. Your analyst approves every action before it fires.
You Get Paid — With Proof
Every recovery has an attribution trail. You see exactly what Cleerd caused vs what would have paid anyway. No black box.
The Enterprise Tax
Generic AR software is built for Fortune 500 CFOs. You're paying for their SAP connector.
Enterprise AR platforms are built for corporate finance teams managing subscription software invoices. They have no concept of mechanics liens, GC retention clauses, pay-when-paid provisions, or Textura portal submissions.
Cleerd was built for the electrical contractor with $180,000 in retention sitting across four GC portals — and no system to track when any of it releases.
Generic AR Software
- ✗ Built for enterprise CFOs
- ✗ Requires dedicated AR team
- ✗ SAP / Oracle / NetSuite integrations
- ✗ 3-6 month implementation
- ✗ Custom pricing (starts at $30K+/yr)
- ✗ No concept of mechanics liens
- ✗ No concept of GC retention
- ✗ Commission-based collections
Cleerd
- ✓ Built for trades contractors
- ✓ Works with your QuickBooks
- ✓ Live in under one hour
- ✓ Lien clock covering all 50 states
- ✓ Retention and lien waiver aware
- ✓ Flat $999/month — no commission
- ✓ No contracts · Cancel anytime
- ✓ Dedicated analyst included
Every dollar of your $999/month goes toward one thing: moving cash from your customers' accounts into yours.
Pricing
Simple. Transparent. No surprises.
💡 If Cleerd recovers just one typical commercial invoice ($3,500+) this month, the platform has paid for itself for the entire quarter.
- ✓Unlimited invoices
- ✓QuickBooks Online sync
- ✓AI outreach engine
- ✓Dispute documentation workflow
- ✓Lien Clock — all 50 states
- ✓Dedicated AR analyst
- ✓Attribution reporting
- ✓Payer Portal for your customers
- ✓No contracts
- ✓No commission on recovered invoices
Currently accepting 3 pilot companies for Q3 2026 cohort.
Built for one industry. Done right.
We said no to being a generic AR tool so we could be the best AR tool for trades contractors.
✓ It's for you if:
- You run a commercial HVAC, plumbing, electrical, or mechanical contracting business
- You use QuickBooks Online
- Your customers pay 30-90+ days late on commercial invoices
- You deal with GC retention or lien waiver requirements
- You're too busy to chase invoices — and too conflict-averse to risk the relationship
- You want to know exactly what caused every collection — not just that it happened
✗ It's not for you if:
- You do primarily residential one-time service calls
- You require enterprise procurement or SOC 2
- You use software other than QuickBooks (coming soon)
- You want fully automated collections with no human oversight